FAQs
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Table of Contents

  1. How many employees can I have?
  2. How much do you charge per employee?
  3. What if I want to pay office staff, packing house & field workers?
  4. What is an overtime exception?
  5. What if the payroll is from multiple states, multiple rules?
  6. What if I have special payroll requirements?
  7. What is a 'piece pool'?
  8. What kind of salary and benefits?
  9. What is 'incentive' ?
  10. What kind of 'premiums' ?
  11. What kind of 'performance bonus' ?
  12. What is a 'shift differential' ?
  13. What is a 'rate guarantee' ?
  14. What about equipment tracking?
  15. How do you collect all of this information?
  16. What 'auxiliary  programs' and do I need them?
  17. What do you mean by 'real-time'?
  18. What are 'allocations'?
  19. What happens to all of this information?
  20. What about file maintenance?

 


How many employees can I have?

We do not restrict the number of employees you can have, so the answer is you can have or add as many as you want.

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How much do you charge per employee?

Zero. We do not charge you when you add employees. 

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What if I want to pay office staff, packing house & field workers?

Some states (i.e. California), have different labor rules for every possible occupation. PhytoTrak understands ALL of these rules (and the exceptions!) and applies them all across the payroll. Your office staff is on a 40 hour week while the field workers are on a 60 hour week and the overtime rules for each are applied correctly. 

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What is an overtime exception?

In California, if more than 50% of a field workers time is performing irrigation duties, then they do not receive overtime. PhytoTrak knows this and will correctly calculate the payroll.

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What if the payroll is from multiple states, multiple rules?

PhytoTrak can do this too!

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What if I have special payroll requirements?

PhytoTrak can pay any way you want.  In addition to hourly and piece, we also pay piece pools, salary, benefit , incentive, premiums and performance bonus. On top of that we also have shift differentials and rate guarantees. You can use any or all of the different methods. Let PhytoTrak sort it out!

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What is a 'piece pool'?

A piece pool is when a group of workers (a crew) work together and share in the results of a piece rated activity. The 'pool' is shared by all members of the crew. 

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What kind of salary and benefits?

You define it, 8 hours of vacation, or 2 hours of sick pay... PhytoTrak does it!

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What is 'incentive'?

Incentive pay is hourly rate combined with an additional piece rated component on top.

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What kind of 'premiums' ?

Suppose you have a guy who makes $8 per hour, but when he is driving a tractor you want to pay him 50 extra. PhytoTrak says no problem!

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What kind of 'performance bonus'?

Suppose you want to pay an extra 50 a piece for every piece over 5 in an hour? or 50 in a day? or 300 in a week? You can with PhytoTrak!

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What is a 'shift differential'?

A shift differential is when you pay a shift premium based upon the start time. For instance, the Day Shift is paid the regular rate, the Swing Shift is paid an additional 25 per hour and the Night Shift is paid an additional 50 per hour.

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What is a 'rate guarantee'?

Minimum wage is a rate guarantee. PhytoTrak automatically checks this each time a payroll is submitted. In addition, PhytoTrak has several other programmable types as well, including individual employee rate or by job and selected types (hourly, piece rate and incentive).

 'Variance' reports are created showing shortfalls.

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What about equipment tracking?

Equipment can be assigned to an individual and charged to blocks along with the direct labor. 

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How do you collect all of this information?

The information can be collect real-time on one or more of the supported devices and delivered to PhytoTrak through the auxiliary programs or entered into PhytoTrak by hand using crew sheets or time cards.

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What 'auxiliary programs' and do I need them?

PhytoTrak is fully capable of generating all of this costing information on its own. The auxiliary programs allow the information to come in to PhytoTrak through a variety of different supported devices. These programs are Download Station, DuraBridge and Timeclock Manager

Download Station contains the communication software for the OmniWand Device and is the collection point for all external data for  PhytoTrak.

DuraBridge contains the communication software for the various hand-held devices to collect the data in the field. It processes and transmits the data on to Download Station.  

Timeclock Manager contains the communication software for the various biometric timeclocks. It processes and transmits the data on to Download Station.  

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What do you mean by 'real-time'?

All of the devices we use with PhytoTrak contain some type of internal clock that attaches a Day/Time stamp to every piece of data collected. Note: In the case of timecard data, PhytoTrak typically will round this to the nearest quarter hour, or you can select 'Exact Time'.

Certain scenarios provide the hand-held device operator the opportunity to over-ride this real-time feature.

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What are 'allocations'?

When an individual or crew is performing the same (or repetitive) task in many different places it may not be practical to record the location change back and forth, over and over again. Allocations (you can create as many as you like) allow these places to be treated as a group and changes to be recorded for costing purposes based upon a customized formula you create.

Suppose your spray crew is in the habit of spraying Blocks 1, 2 & 5 as a group (Blocks 3 & 4 could be in a different allocation). This could be because they are contiguous and fit the pattern they are using. Instead of recording a change each time they move from one block to another, the allocation will do this for them, automatically.  

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What happens to all of this information?

After the timecard lines from PhytoTrak are transmitted to your payroll program for check printing, the information is archived in a historical database that you can run reports against to get any costing information you desire, over any period.

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What about file maintenance?

File maintenance is done in only one place. PhytoTrak interfaces with many popular accounting programs. When there is a corresponding field in your accounting program, PhytoTrak can import it so all data maintenance will be performed in the accounting program. When there is no corresponding field, data maintenance can be performed in PhytoTrak. 

Note: We adhere to the NED2 standard (Never Enter Data twice)

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Bill Ringbom
Copyright 1996-2007  PDC. All rights reserved.
Revised: January 10, 2008 .